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Green Meeting Tips

Simple Green Meeting Practices can lead to multi-level
sustainable meeting practices to help your triple bottom line.

Lead your meetings by positive, pro-active example so others will follow...

Simple Steps to Make Food & Beverage Needs During Your Meeting Green:

• Use re-useable cups (or eco-friendly alternatives by using bio-degradable cups)
• Opt for bulk dispensers vs. individually packaged food and beverage items
• Recycle cans and bottles if serving individual drinks and provide pitchers for water refills
• Provide easily accessible and visible recycling containers
• Provide napkins, plates and tableware made from recycled materials

Simple Steps for Reducing Carbon Footprint & Consolidating Transportation:

• Select meeting locations central for attendees and encourage mass transportation options or car-pooling options vs. each person driving their own vehicle (lower carbon footprint)
• Reward staff for innovative ideas and best practices - encourage cooperation
• Teleconference or video-conference alternatives greatly reduce carbon footprint

Simple Steps to Save Energy - - Lessen Human Energy Output, Save Time and Money:

• If you are hosting a publicly attended meeting - collect/combine all contact information into one spreadsheet (Excel or a CSV format are fairly universally used) so each attendee can upload typed contacts into their own databases without having to add each one manually.
• Distribute presentation and/or notes pages on CD, thumb drive or have attendees access notes from your website to download if they wish. (Better visibility/usage of your own website!)

Simple Steps to Conserve Resources:

• Carefully review your meeting materials on your computer screen before printing multiple times. Remember to check the print preview for your desired page layout so you don’t have a couple of lines trailing onto another whole page. Print on recycled paper.
• Always print materials double-sided after evaluating which materials are really necessary to print or if up-to-date files can be viewed on your website (Drive traffic back to YOUR site vs. looking for printed information that may not be as current as what you have available on your own website)
• Use partitioned rooms for improved control of necessary lights and air temperature
  Begin promptly - value people’s time and energy


Green meeting practices are becoming more & more expected. Studies show that the community is demanding more social responsibility from businesses - - why not be a pro-active leader in your industry and lead your staff on a more positive, environmentally-friendly pathway?

Numerous ways to increase participation, promotions, partnerships and positive experiences can be incorporated into your individual event or meeting. Please contact us for specialized packages to meet and exceed your needs.

The success of your meeting is in the details!

 

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